While sending an invoice might sound like a quick and easy job, in reality, it can become a lot of work. Invoicing consists of creating the invoice, sending it, accepting payment, and then following up with the client. This whole process takes a valuable block of time out of your day that could be better spent on other matters. Luckily, there is a huge number of invoice software available today that can take care of this entire process for you.
Invoice software automatically generates and sends invoices to the right customers. When implementing invoicing software, not only do you save your accounting department a lot of time and effort, but you also decrease the chance of human error. As a result, you have a streamlined invoicing process that’s completely self-sufficient and accurate.
There’s a lot of invoicing software on the market today, all of which offer unique features to help optimize your processes. Let’s explore the top 5 invoice software for 2023, to find the best invoice software for small businesses.
Why use invoice software?
Invoice software is something any business can use to become more productive. Whether your company is small or large, the burden of invoicing stays the same. Here are just a few benefits of using invoicing programs:
- Save time: Preparing and sending invoices is a time-consuming job. By using invoicing software, you can save multiple hours per day, which you can use to focus on other significant tasks within your operations.
- Customize invoices: Nothing says professionalism like a nicely designed and custom invoice. It positively reflects your company and gives you a chance to highlight elements you think are important.
- Avoid human error: By automating the entire process, you avoid any risk of human error from manual work. As a result, you can guarantee invoices that contain accurate data always.
- Protect your data: An automation software ensures sensitive customer data stays well protected. It also saves you from loss of information if your file fails to back up or your computer crashes.
- Mobile invoice software: As a lot of these invoicing platforms are online, you can access them from any device including mobile phones and tablets. This makes invoice software a great option for those who need it readily accessible.
Now that you understand how business invoice software can benefit your current invoicing methods, let’s take a look at the top 5 invoicing software for 2023.
Top 5 best invoice software platforms in 2023
FreshBooks is an online invoicing and accounting software that offers a large array of different features. Apart from the common characteristics of invoicing software, it also tracks expenses, automatically calculates taxes, and is adapted to your mobile phone.
2. Zoho Invoice
Zoho Invoice is a free, trustable, and well-developed invoicing software for small businesses in all industries. It has all the features available to address your company’s basic invoicing needs, including expense tracking, time tracking, estimates, automatic creation of detailed reports, and a client portal.
In the client portal, you can keep track of invoices, payments made, and provided estimates. Zoho does lack some more nuanced features that are often a necessity in larger scale companies, which is why it’s a better option for companies who require more unique features.
However, Zoho’s invoicing system is completely free, so it’s a fantastic option for those who want to automate their invoicing process but are on a low budget.
3. Wave Invoicing
Wave is a reliable simple invoice program that is straightforward and reliable. The invoice software is free, which makes it a wonderful option for startups who want to be more productive while sending out professional-looking invoices.
Wave possesses a large array of basic features like invoice template customization, recurring billing for regular customers, and different currency payment support. Furthermore, Wave pays extra attention to the stress-free and easy invoice management of customer information which you can see clearly in these features.
4. Square Invoices
Square Invoices offers automated invoice software that can be used by medium-sized and larger companies alike. Prices range depending on which features you want to include in your subscription.
One of Square’s most noticeable features is that it can automatically convert estimates to invoices which can save you a lot of time in the long run. Furthermore, Square integrates with a variety of third-party software such as QuickBooks and PandaDoc so that you can build a custom solution.
Invoice2go is the perfect tool when you want to get paid faster. It focuses its features around streamlining the process of sending your invoices and receiving payment on the same day.
For example, you can send invoices from your mobile phone using whatever messaging app you prefer, including Facebook messenger. As a result, your invoices do not get lost in the mailboxes of your clients and your customers ideally pay you faster. What’s more, Invoice2go will provide you with status updates when a client has opened the invoice. It also sends reminders for late payments, so you don’t have to chase up unpaid invoices yourself.
This invoice creator software is great for businesses looking to receive payments quickly and hassle-free.
Best custom invoice apps for small businesses
And there you have it! Any of the invoicing software platforms above are a great option that will help increase overall productivity and efficiency within your organization.
Did you know there are alternatives to invoicing software that can automate the entire process whilst integrating with your existing files and tools? Sheetgo has an Invoice generator solution that transfers invoicing data from your spreadsheets into a customized invoicing template document, which you can there share automatically with recipients via Gmail. You also receive the latest invoicing updates in a dashboard and can schedule updates so your system remains self-sufficient. For more information, check out our article on How to create an invoice generator.
Interested in finding other top tools to optimize your business processes? Check out our Top 5 PDF converter tools for 2023. Alternatively, take a look at related blog posts below.