Timesheet template in Google Sheets

by Sep 16, 2019

An easy-to-use timesheet template

Most HR departments and small business owners have the challenge of tracking how much time employees spend on individual tasks. For managers, having an accurate understanding of timescales and worker output is essential for budgeting and planning future projects.

For employees, a time-tracking system is a really useful tool for enhancing productivity. Recording and monitoring how long your team spend on projects can help them to maintain focus and work more efficiently. There’s a huge range of project and time-tracking apps now available, but you don’t need to invest in any new software. Here we’ll show you how to keep track of your team’s work all in one place with the tool you already know and use everyday: spreadsheets.

To make it even easier, we’ve created a free, ready-to-use timesheet template in Google Sheets that allows you to track the hours and progress of multiple employees working on different projects. With this, you can:

  1. Keep track of multiple projects and tasks in one place
  2. Record how long it took each employee
  3. View key metrics—such as hours spent per project—in a dashboard

All in one spreadsheet.

What do I need?

We’ve created the template for you in Google Sheets, so all you need is a Google Account. It’s completely free.

Using this standalone template, you just enter the data and our spreadsheet does the work. Easy. We’ve already written the formulas for you.

  • Free Sheetgo standalone Timesheet Management Template
  • No need for special software
  • Easy to use—in Google Sheets.

To get a copy of the template, just click on the green button:

How to use the timesheet management template

The spreadsheet template is saved to your Google Drive and it opens automatically. Now you just need to start entering your data. There’s an instructions tab in the spreadsheet but we’ll go through the steps here too. 

Step 1:

Fill out the red “All Timesheet Reports” tab with your information. Just overwrite the dummy data provided in the spreadsheet. Enter the date, the name of the project, the task, the time the project took and the colleague responsible.

Step 2:

Use the dashboard to get an overview of the progress your colleagues are making.

Working in a large team?

If you’re managing multiple projects with a large number of colleagues, you might be looking for a more collaborative solution. Perhaps you don’t want all staff to have access to the same spreadsheet and see how much time other teams have been spending on tasks. Or you don’t want to gather the information and fill out the spreadsheet yourself.

Spreadsheets are a brilliant, universal tool for HR and resource management—everyone has access to spreadsheets and they’re easy to use. But they can rely on time-consuming manual work and that can lead to copy-paste errors and other mistakes, especially if several people are handling the same file. Imagine if your spreadsheets could “talk to each other” …

With Sheetgo, they can.

You can expand on the template we gave you by using the Sheetgo add-on for Google Sheets. With Sheetgo you can connect your colleagues’ timesheet tracking spreadsheets to your own master sheet. Each individual updates their own spreadsheet and you can view all the results—in one place. And the best part? The data flows automatically.

Connect spreadsheets with Sheetgo

If you are familiar with spreadsheets, you can use Sheetgo to automate timesheet management in your company. This means you can:

  • Separate and streamline data flows—each colleague only handles their own spreadsheet
  • Data is sent to your master spreadsheet automatically
  • Schedule updates when you want them
  • Create a clear and organized timesheet management system

How to create a timesheet management workflow

Step 1:

Install the Sheetgo Add-On.

Step 2:

Click here to get a copy of the input spreadsheet. It’s called Colleague #1. Make as many copies as you need, rename them and allocate them to your colleagues, using the share function in Google Sheets.

Step 3:

Save all of these spreadsheets to the same folder and give it a name.

Step 4:

Open the Sheetgo Add-on. Select the folder as your source. Import the Timesheet tabs from your employee timesheets.

Step 5:

In Settings, change the connection name to All Timesheet Reports.

Step 6:

In Advanced Settings > Identify Source > make sure you select Enable Source Identifier.

That’s it! The timesheet data from your employees will now flow automatically into your master sheet dashboard.

Congrats!

You’ve successfully set up your timesheet management workflow in Google Sheets. You now have all colleagues’ timesheets consolidated in your master sheet—and an automated overview of their working hours in your dashboard. Feel free to customize the template according to your company needs and enjoy this easy time-tracking system for projects and tasks.

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