Solve your multi-location inventory management

Tracking inventory is hard even when you only have one site to worry about. When multiple locations come into play this task can become overwhelming. We will go over how to adapt the Sheetgo inventory template to track inventory across all your locations.

Our tool has many benefits that will enable you to stay on top of your inventory. Automate your inventory management, introduce barcode scanning to get everyone involved and get an overview of your operation through a custom made dashboard.

Learn how to track inventory across multiple sites at a fraction of the cost of specialized software.

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Challenges of tracking stock across several locations

Managing inventory across multiple locations can significantly increase the complexity of tracking stock. These are some of the most common issues that arise:

  • Inconsistent stock levels: Each location will inevitably have different amounts of stock.
  • Demand variability: Each site will most likely have their own demand patterns.
  • Supply chain complexity: Shipments must be coordinated across multiple locations.
  • Data synchronization: Inventory data has to be updated and synchronized across all locations.
  • Resource allocation: Managing resources and stock allocation efficiently can be challenging when dealing with multiple sites.

Effectively overcoming these challenges is crucial to maintain a smooth and efficient inventory system. With the right tools and strategies businesses can ensure that their inventory processes run seamlessly across all locations.

Using spreadsheets to track inventory

Using spreadsheets for inventory management offers a flexible, accessible, and cost-effective solution for businesses of all sizes.

Here’s why spreadsheets are a great way to track inventory:

  • Highly customizable: Spreadsheets can be tailored to fit the specific needs of your business.
  • Easy to use: Spreadsheets are easy to get started with and a lot of people already know how to use them. 
  • Real-time collaboration: Modern cloud-based spreadsheets, like Google Sheets, enable real-time data entry and sharing across multiple locations.
  • Cost-effective: Unlike specialized inventory management software, spreadsheets are cheap or free to use.
  • Integration capabilities: Spreadsheets can be integrated with other software and tools, allowing for seamless data merging from various departments such as sales, orders, and e-commerce platforms.

Spreadsheets provide a powerful and flexible platform for tracking inventory, especially for businesses operating across multiple locations.

Sheetgo’s inventory template

Sheetgo’s inventory template is a powerful system built around Google Sheets and designed to streamline inventory tracking for any business.

This template provides a reliable and efficient way for managers to oversee inventory levels while simplifying the logging process for warehouse or office staff.

Key Features of Sheetgo’s Inventory Template:

  • Pre-built tables and charts: The template comes with ready-made tables, charts, layouts, and formulas to facilitate easy inventory management.
  • Check-in sheet: A dedicated sheet where staff can record items entering the company, such as new deliveries or returned products.
  • Check-out sheet: A sheet to log items leaving the inventory, including sold items, materials used in production, or products sent to other departments.
  • Inventory management master sheet: A manager-specific tab that includes automated dashboards to view current stock levels. Data from the check-in and check-out sheets flow into this file using Sheetgo connections.

This template is a great way to track inventory, but it has one drawback: it works for a single location. Let’s see how we can solve this problem.

Bringing multiple sites into play

Using Sheetgo’s template to work across multiple locations is quite simple, all you have to do is:

  1. Copy it to create a management system for each location.
  2. Connect the master sheets for each location in one big spreadsheet.
  3. If you want, create graphs for this new spreadsheet and showcase them in a dashboard.

And that’s it! Leveraging the inventory management template to use it across different locations is quite simple. This is a true testament to the flexibility and problem solving capacity of Sheetgo.

Step-by-step guide to build a multi-location management system

First you have to build a tracking system for each location:

1️⃣ Follow this guide to build several systems, one for each location. Label each workflow and master sheet with the corresponding location name.

2️⃣ Create a folder to hold all the workflows.

The end result should look something like this.

multi location inventory management 1

Now you have to create a new workflow to merge the data from all the master sheets. 

1️⃣ Create a New workflow

multi location inventory management 2

2️⃣ Create connection

multi location inventory management 3

3️⃣ Select Google Sheets as the source

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4️⃣ Choose all the master sheets to pull the information from, make sure to select the “Current inventory list” tab.

multi location inventory management 5

5️⃣ Scroll down to advanced settings, turn on Identify data and choose Source file name from the dropdown. This is a key step because it will correctly label inventory for each location.

multi location inventory management 6

6️⃣ Choose Merge as your Data processor.

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7️⃣ Send all the data to an existing Google Sheets or create a new one, press Finish and Save.

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That’s it, you’ve successfully built a system for multi-location inventory management.

Multi-location inventory management made easy

Managing inventory across multiple locations with the right tools and strategies can be simple. Sheetgo’s inventory template offers a flexible and cost-effective solution for the specific needs of businesses with multiple sites.

Adapting this Sheetgo template allows for easy integration of multiple locations, ensuring consistent and efficient inventory tracking.

Embrace the simplicity and efficiency of Sheetgo’s inventory template and transform your multi-location inventory management today.

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