Inventory template in Excel

Do you need a way to manage stock levels in your retail business, office, restaurant, or clinic? Chances are that you already use Excel to store and manage a lot of your company data such as accounting and sales. When it comes to inventory management, however, many small businesses still rely on cumbersome and unreliable manual methods. These include paper-based lists or ordering fresh stock only when someone notices that supplies are running low!

An organized and digitized inventory management system will save you money, time, and help you run a more profitable business. Only buying what you need will reduce the risk of stockpiling, over-ordering, and wastage. On top of that, ensuring you have adequate supplies will keep your customers happy and production systems running smoothly.

Inventory management software isn’t cheap, however, and it can be overly complex for a small company. Instead of paying for an expensive stock control program with functions that you don’t need, you can set up an automated stock tracking system — with an inventory template in Excel.

Sign up for Sheetgo and start tracking your inventory automatically


Why use Excel for stock control?

  • Flexible: Excel files are easier to adjust and adapt than specialist inventory programs. This allows you to build your own stock management “software” entirely in spreadsheets. When things change, you can just alter the spreadsheet.
  • Accessible: Excel for the web is cloud-based, so anyone on the team can log into their spreadsheets from the Microsoft Office webpage. You and your colleagues can access the connected Excel files from anywhere — while knowing that the data you’re viewing is always up to date.
  • Compatible with everything: Every other piece of software in the world integrates with Excel. This means you can connect data from other company processes and departments with your inventory system.
  • Easy to use: Most office employees have some familiarity with Excel, and if even if they don’t, it’s easy to learn. Plus you can update and maintain the system yourself without any coding or expert IT skills.

About the Inventory Excel template

Sheetgo’s Inventory template in Excel is a pre-built system of spreadsheet templates to streamline inventory tracking. It’s suitable for companies of all sizes, managing raw materials, or any kind of product.

The Sheetgo inventory template provides an automated inventory management system that allows you to track stock control and inventory in automated dashboards. It offers a workflow of connected files that give you accurate and up-to-date data from across your company. You can use this system to check items in and out, monitor stock levels, and share data with warehouse, office, or shop staff automatically.


How to install the Inventory template for Excel

Click in the button below to install the template

What you get with this template:

The Sheetgo inventory template in Excel contains 3 separate files, each with a different purpose:

  1. Inventory Management (master sheet): This spreadsheet is designed for the manager. It contains an automated inventory management dashboard that pulls data from the other spreadsheets. Changes should not be made to this spreadsheet.
  2. Check-in – Inventory: This spreadsheet is managed by your colleague(s) responsible for checking items in. This could be warehouse or office staff who receive deliveries.
  3. Check-out – Inventory: This spreadsheet is managed by the colleague(s) responsible for checking items out. This might be your sales or production team.

How to use the template

Step 1: Remove sample data

You’ll notice how the ‘Check-in’ and ‘Check-out’ tabs contain sample data.

Remove this data from within the white cells so you can replace it with your own in the next steps.

Step 2: Enter data in Check-in and Check-out

Once you remove the sample data from the ‘Check-in’ and ‘Check-out’ tabs, the ‘Current inventory list’ and ‘Dashboard’ tabs should appear empty.

The ‘Check-in’ tab is where you enter all items you currently have in stock, whereas the ‘Check-out’ tab is used to log sales or items that leave your inventory.


Step 3: Schedule automatic updates so that all your files are up-to-date

Inventory excel template automation

Start tracking your inventory automatically

Step 4: Monitor stock using the dashboard

The ‘Dashboard’ tab holds your key inventory metrics visualized with graphs and charts.

You can monitor the following:

  • Total items in stock
  • Top-selling items
  • Volume of items per day
  • Oversold items
  • Sold-out items
  • Average check-out items per weekday
Inventory Excel Sheetgo

And there you have it! In four simple steps, you have downloaded and set up the Inventory management template in Excel.

Share the Inventory management template with your manager

Is someone else in your team responsible for inventory management? Share this blog post with your manager so they can set up the template.

Need an end-to-end custom inventory solution using your everyday tools?

Although the standalone template is a good quick-fix solution, you may find your business needing something more scalable and customizable in the future. Luckily, Sheetgo offers the perfect solution – an end-to-end automated solution built on spreadsheets. Not only is this easy-to-use thanks to the spreadsheet foundation, but you also have the power and features of specialized software that create a tailor-made system that will stand the test of time.

The Supply Chain solution by Sheetgo is built to transform spreadsheets into automated workflows that take your inventory management to the next level. Sheetgo’s automation experts help you build a unique system adapted to your needs while using the tools your team is already familiar with. As a result, you and your team experience better efficiency and have 100% control over your inventory objectives.

Regardless of the type of inventory management, Sheetgo guarantees flexible and quality solutions. How? By integrating all aspects of inventory tasks: shipping, purchasing, receiving, warehouse storage, turnover, tracking, and reordering.

With the Sheetgo’s inventory solution, you’ll have access to:

  • Forms to automatically check items in and out
  • Barcode scanner for portable devices (for scan gun use)
  • Smart automation schedule
  • Customized dashboard to monitor key stock levels and other metrics
  • Dedicated support from Sheetgo’s automation experts
  • Custom-built project for a long-term inventory solution
  • Unique service package for each client
inventory by Sheetgo dashboard

Install the Sheetgo inventory solution here: Inventory by Sheetgo

Inventory management in Excel

Our standalone inventory management template in Excel is a great way to monitor and keep track of stock levels using a tool you already know: spreadsheets. Rather than spending time and money on new software, this inventory management template is an effective and affordable solution.

If you prefer using Google Sheets, take a look at this blog post on Inventory management in Google Sheets.

Alternatively, check out some inventory-related articles below!

Editor’s note: This is a revised version of a previous post that has been updated for accuracy and comprehensiveness.

Start tracking your inventory automatically

inventory-spreadsheet Enhance your productivity

Automate your inventory management

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