Whether you are operating a small eCommerce business or a major warehouse, inventory matters. Accurate, real-time stock information helps you make the right top-level business decisions. Excess inventory can dent your cash flow and profitability. On the other hand, shortages prevent you from meeting customer demand. As a result, you can lose business to competitors. Spreadsheets are a great tool for inventory management, and Google Sheets is ideal. Online, free, and collaborative, Google Sheets allows you to manage your inventory data in real-time. If you’re not a spreadsheet whiz, however, designing a system and writing all the formulas can be a challenge. In this case, a Google Sheets inventory template will come in handy.
Google Sheets inventory templates
Ready-made inventory templates help you record and analyze your stock levels. Here we’ve compiled some of the best templates out there today. You can use them straight out of the box, or customize them to meet the needs of your team.
The basic options provide a simple tally of which items are in stock whereas more complex templates enable you to track sales, delivery, and communication with suppliers. Take a look at the range of templates here to find the best solution for your business.
1. Sheetgo inventory management template
Unlike a regular Google Sheets inventory template, this one is a workflow template. What does that mean?
A regular spreadsheet template is a single file containing pre-built tables and formulas. In contrast, Sheetgo’s spreadsheet-based workflow template is an interconnected system. It consists of multiple Google Sheets files that exchange data between them via connections.
Basically, this allows you and your colleagues to work in different spreadsheets at the same time while syncing inventory data between the different files. This type of system has many benefits:
- Each file in the template has one task, keeping data flows secure and segregated.
- Faster data manipulation as each file is smaller and lighter to process.
- Because it’s based in Google Sheets, you can connect data from other software. You can also generate automated workflows across departments or different processes.
After installing the Sheetgo inventory management template, three separate Google Sheets files are saved to your Google Drive:
- Check-in: a spreadsheet where the individual or team responsible records which items enter the company.
- Check-out: a spreadsheet where the individual or team responsible registers items leaving the inventory.
- An inventory management master sheet for the manager: This file contains dashboards with an overview of current stock levels. Data flows into this file from the check-in and check-out spreadsheets via Sheetgo connections.
Sheetgo is a no-code automation tool that allows you to create custom workflows to collect, manage, and share spreadsheet data. With Sheetgo’s free plan, you can use this template and update the connections between the spreadsheets in one click.
Get the template here: Inventory management template by Sheetgo.
Some templates come packaged into an add-on. This is the case with Vertex42. Their website was traditionally a tips and templates website for Excel users. Luckily, they have recently made their templates available to Google Sheets users by creating a Sheets add-on.
The Vertex42 add-on features many different kinds of templates, including a few for inventory. The inventory template is called Inventory Control Spreadsheet.
Firstly, install the Vertex42 add-on for Google Sheets, open it inside any Google Sheets file, and enter “inventory” in the search box. Secondly, click Inventory Control Spreadsheet, and then Copy to your Google Drive > Open File. Finally, click through the different tabs in the sheet to explore the functions of this template and learn how to use it.
Get the template: Vertex42 (G Suite Marketplace).
TradeGecko is an inventory and sales management software solution. They offer an attractive and free inventory management workbook to get you started. To get this template, click the link below and then click the Make a copy button. This will save a copy of the template to your Google Drive.
Get the template: TradeGecko (Google Sheets).
4. Basic inventory
This one is a basic template to help you start managing your inventory in Sheets. It’s straightforward, no-frills, and easy to use. In particular, this would suit small warehouses or shops that need to keep a regular inventory of stock or orders. Alternatively, you could modify it for bar or restaurant inventory management.
To get this template click the link below, which will open a new window/tab in your browser. Click the Make a copy button and start entering your data.
Get the template: Basic inventory (Google Sheets)
5. Combine Forms with Sheets
The last on the list is actually a tip for adapting your inventory template. Google Forms offer a handy way to check in or check out items.
Here is an example of a Google Form and a Google Sheets file that can work together to make inventory management easier. Make a copy of a Sheet and customize it to make it your own (File > Make a copy to copy the file). You will need to create your own form to start the process.
Need help with Google Forms?
If you need more guidance on linking Google Forms and Google Sheets, check out our post on How to use Google Forms and spreadsheets for your inventory.
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