How to send an email to multiple recipients individually

Sending an email to multiple recipients will be a top priority if you work in sales or marketing or manage a large team.

In most cases, you have to personalize these emails to include specific attachments for each receiver. To achieve this, you must set up an email marketing tool, which requires technical knowledge and can be expensive. However, there are faster and cheaper ways to achieve the same results.

  1. You can email multiple receipts individually in Gmail manually with the BCC or Multi-Send feature.
  2. Using an automation tool allows you to email multiple recipients individually without limits. 

In this article, we show you the step-by-step process of emailing multiple recipients without the technical stress associated with email marketing tools.   You will also learn how to achieve the same results using an automation tool like Sheetgo in regular Gmail faster and automatically.

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How to Send an Email to Multiple Recipients Individually in Gmail

You can send mass emails to contacts on a list individually in Gmail using the BCC feature. BCC in emails stands for “Blind Carbon Copy,” an advanced form of Carbon Copy “CC” that allows you to email multiple contacts without them seeing the email address of other recipients. Unlike CC, this process offers some privacy to bulk emails. It also helps you avoid a situation where a recipient tries to reply to your messages but sends them to everyone on the list. 

3 Simple Steps to Send Emails to Multiple Recipients with BCC Feature? 

Here are six steps to follow when sending emails with BCC in Gmail.

1: Open your Gmail account in your browser and click the “Compose” button in the top left corner of your screen. 

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2: Tap on the “BCC,” and it will display a text entry field. Enter the recipient’s email addresses, all separated by a comma. If you want to add a return address, include the email in the ‘To:” field. The return email is where all responses from the email BCC are sent.

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3: Write your email subject text message, add any attachments, and click “send.”

This process is fast and easy, but it doesn’t allow personalization, and your messages could end up in the recipient’s spam folder. 

How to Send an Email to Multiple Recipients Individually in Gmail

You can send mass emails to contacts on a list individually in Gmail using the BCC feature. BCC in emails stands for “Blind Carbon Copy,” an advanced form of Carbon Copy “CC” that allows you to email multiple contacts without them seeing the email address of other recipients. Unlike CC, this process offers some privacy to bulk emails. It also helps you avoid a situation where a recipient tries to reply to your messages but sends them to everyone on the list. 

3 Simple Steps to Send Emails to Multiple Recipients with BCC Feature? 

Here are six steps to follow when sending emails with BCC in Gmail.

1: Open your Gmail account in your browser and click the “Compose” button in the top left corner of your screen. 

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2: Tap on the “BCC,” and it will display a text entry field. Enter the recipient’s email addresses, all separated by a comma. If you want to add a return address, include the email in the ‘To:” field. The return email is where all responses from the email BCC are sent.

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3: Write your email subject text message, add any attachments, and click “send.”

This process is fast and easy, but it doesn’t allow personalization, and your messages could end up in the recipient’s spam folder. 

Connect, merge, filter or split your spreadsheets

How to Send an Email to Multiple Recipients Individually without BCC

In November 2022, Gmail rolled out a multi-send feature now known as mail merge to subscribers on the Google Workplace plan. This feature allows you to send a unique copy of your message to each recipient individually. With multi-send, you can add up to 1500 emails in the “To” field when creating a new email or link a spreadsheet containing information of recipients’ contact information. 

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How to Send an Email to Multiple Recipients Using the Mail Merge Feature without Linking to a Spreadsheet

Follow these steps to email multiple receivers using the Mail Merge feature without linking to a spreadsheet

1: Open Gmail on your computer browser

2: Click on compose button in the top left corner

3: Go to the “To” field in the message window

4: Click on the Use mail merge option to turn on the feature

5: Enter “@” in your message and select a merge tag

6: Filter the list by entering the name of a supported merge tag, e.g., “@firstname” for first name, “@lastname” for last name, etc. 

TIP: You can skip entering individual emails by grouping recipients under a label in Google Contacts. You can add the label to the “To:” field in Gmail, and the grouped recipients will automatically populate. 

Add Recipients to Gmail Mail Merge from Spreadsheets

You can automatically add recipients to your message by linking to a spreadsheet containing their information relevant to your campaign and personalization like first name, last name, email address, etc. Here is how it works

1: Open Gmail on your computer browser

2: Click the “compose button” at the top or open the existing draft

3: Locate the “To:” field and click on the Use mail merge option

4: Turn on mail merge and click on the “add from a spreadsheet” option

5: Select a spreadsheet and click the link and filter

6: Click on finish to add the spreadsheet to the “To:” field

7: In your message, enter “@” and select the respective merge tag   

Limitations with Sending Emails to Multiple Recipients using BCC and Mail Merge Options

Using BCC to send emails to multiple individuals Using Gmail mail merge to send emails to multiple individuals
  • Limited to 50 emails daily
  • Google Workspace’s basic plan, “Business Starter,” starts from $6 per month per user. Note that you will still need a Gmail plan to send more than 500 emails daily with Sheetgo.
  • Emails may end up in the recipients’ spam folder
  • The process of adding recipients is a bit technical and tedious
  • It’s a tedious process, prone to human error
  • Allowed to send out a limited number of emails daily 
  • You can’t personalize your emails, which can reduce the conversion rate
  • No merging of tags in the email subject line

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How to Send an Email to Multiple Recipients Individually with Sheetgo

Sheetgo is an automation tool trusted by 4 million professionals for creating custom workflows with everyday tools like Gmail while saving hours of learning new SaaS solutions. Using Sheetgo, you can create a workflow that automatically sends an email to multiple recipients and individuals without restricting yourself to a daily limit.  Let’s explore why using Sheetgo trumps other methods we have highlighted above.

Reasons to Send Emails to Multiple Recipients Individually with Sheetgo

Unlike the manual BCC email and mail merge, Sheetgo offers a seamless solution with the following benefits

  1. Suitable for sending personalized emails like newsletters and marketing campaigns 
  2. Personalize your email’s subject line with just a few clicks
  3. Integrates with regular Gmail account 
  4. Lower chances of your email landing in the recipient’s spam folder
  5. Avoid errors and save time from typing emails manually 
  6. Get analytics of emails opened and clicked by the recipient

7 Simple Steps to Email Multiple Recipients with Sheetgo

Creating an email chain with multiple recipients on Sheetgo is a simple process. Here’s how it works 

1: Signup on Sheetgo to create an account for free. No credit card details are required.

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2: Open the Sheetgo dashboard and click on “New Workflow”

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3: Click on “Create connection

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4: Click “sheet files,” then select the file location, e.g., Google Sheets.

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5: Select the file containing your contact information and email, then click “Done”.

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6: Click on “Email,” select the email column and include smart tags to personalize your email.

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7: Once you are done customizing the email, click “Send” to complete the process. Then proceed to click “Run” to start the email distribution process.

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Send bulk emails with a few clicks using Sheetgo

Using Sheetgo to automate your bulk email process saves you time, requires little technical knowledge, and allows you to personalize emails for increased conversion. This option is suitable for business owners who want to save costs on setting up multiple email marketing tools while using tools they already have to the fullest potential. 

Are you ready to automate your workflow? Sign up to send personalized emails to multiple recipients with Sheetgo.

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