How to write AI prompts, and never forget them

In this article we will go over basic tips on how to write AI prompts that deliver the results you need. We will also cover applications of AI for different fields and look at some possible applications for this new technology.

Finally, we will explore how Sheetgo can help you keep a centralized prompt database and why this is useful. Ensure everybody in your team is using AI and has access to the best prompts to achieve their goals.

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The basics of how to write AI prompts

When writing AI prompts you have to focus on clarity, specificity, and context to harness the full potential of AI tools. An understanding of how to craft these prompts can significantly impact the quality of outputs you receive, making your interactions with AI more productive and efficient.

You might have heard the term “prompt engineering” and while that makes it sound very sophisticated, prompt crafting is really quite simple.

Below, we delve into some foundational practices on how to write AI prompts. You’ll be churning out neat prompts in no time!

Be concise but specific

Writing good AI prompts means finding the right balance between being concise and being specific. You must provide enough detail so the AI understands what you want, while keeping it simple to avoid confusion. It’s a balancing act between detail and simplicity.

When you add detail, make it straightforward without assuming the AI can fill in the blanks like a person might. This gives the AI clear directions on what you’re asking for, including the subject, format, and length.

Instead of just saying “Write an email” you should include more details about the purpose of the email.

That being said, you should also keep your instructions simple by cutting out any unnecessary or extra words. This approach ensures your prompts are straightforward and direct, while telling the AI what answers you expect.

Provide context

When crafting AI prompts, incorporating relevant context transforms a basic instruction into a precise, actionable request.

Let’s add context to the previous example, the first thing to include is details about the clients’ current understanding of AI. You should also consider adding any specific concerns these clients have expressed, and how this AI addresses them.

This version guides the AI to produce a targeted, relevant email by specifying the audience (retail sector clients), their needs (efficiency and profitability), and addressing potential concerns (integration complexity), all while keeping it concise.

Give feedback

Giving AI feedback for the content it generates helps it meet your exact needs. Using the earlier email example, let’s suppose the AI’s first attempt lacks compelling data to convince of the tool’s benefits. Feedback is key to adjust the focus and depth of the content.

This feedback is specific, pointing the AI towards including concrete data and real-world applications that will make the email more persuasive. This will improve the output, because It instructs the AI what to expand on and the desired impact on the reader.

Examples of industry-specific AI prompts

In this section, we’re exploring how AI prompt writing can vary significantly across different industries. The goal is to provide actionable examples that show how to craft prompts to specific sectors.

ChatGPT prompts for lawyers

For legal professionals, accuracy, formality, and adherence to legal standards are paramount. AI-generated content can serve as a starting point for case summaries, legal research, or drafting contract templates.

The strength here lies in AI’s capacity to process large documents and analyze them. This could prove useful to direct reading or to give a summary or important facts.

It is crucial to review any AI-generated legal content to ensure it meets rigorous legal standards and is fully compliant with current laws.

Summarize the key points of recent legislation on data privacy for a legal newsletter. Focus on implications for technology companies, ensuring the tone is authoritative and the language precise. Review the summary to ensure accuracy and compliance before publication.

ChatGPT prompts for email marketing

Effective email marketing content must engage the reader, boost open rates, and encourage action. This means crafting compelling subject lines, personalized body content, clear calls to action, and now, adding preheaders that tease the email’s content in a compelling way.

AI can be of great help in creating a first draft of these emails and getting rid of the dreaded blank page. It is usually best here to generate more material than needed and then selecting those that best fit your campaign.

Develop a series of email campaigns for our spring collection launch, targeting loyalty program members. For each email, create a compelling subject line and a matching preheader that teases the exclusive early access to new products. The body should personalize the benefits of the new collection.

ChatGPT prompts for sales

Sales prompts need to be persuasive, highlighting product benefits and addressing potential customer objections. They can be used for drafting sales pitches, follow-up emails, or product demos.

It could also be a great way to test out a sales pitch and get some feedback. This back and forth should give you some new ideas whatever it is you are selling.

Generate a script for a follow-up call with a prospect who expressed interest in our software but has concerns about implementation time. Address the concern directly, showcasing our support system and customer success stories.

Using Sheetgo to enhance AI prompt management

Sheetgo is a powerful tool for spreadsheet automation. It offers innovative ways to streamline the organization and utilization of AI prompts within an organization.

Sheetgo is useful to manage prompts across your projects in two ways: 

  1. It facilitates building a centralized prompt database.
  2. It helps generate forms to gather usage data and suggestions. 

This approach removes the overhead of several people creating the same prompt and provides a platform for iteration.

Connect, merge, filter or split your spreadsheets

Build a centralized AI prompt database

Creating a centralized database for AI prompts with Sheetgo can significantly enhance access. You can have your team leverage this awesome tool without teaching them how to do prompt engineering.  Here’s how:

  1. Create  a central repository: Start with a master spreadsheet that serves as the central repository for all AI prompts. This can include information about each prompt, such as purpose, intended audience and usage instructions.
  2. Automate data flow: Set up connections between files from your organization and the master spreadsheet. This ensures that updates made to loose spreadsheets are automatically included in the master prompt database. All of this without need for manual intervention.
  3. Structured Organization: Organize the database with clear categorizations based on criteria such as department, use case, or effectiveness rating.

Generating Forms for Data Gathering and Feedback

Sheetgo forms allow you to collect feedback and suggestions on AI prompts within the database. All submitted information can then be included in the master spreadsheet for analysis.

Gathering data through Sheetgo forms can help in several ways:

  • Feedback collection: This form linked to your Sheetgo-managed database will collect feedback from users on the effectiveness of AI prompts.
  • Usage data: Additionally, forms can gather data on how frequently and in what contexts the prompts are being used.
  • Continuous iteration: Analyze the feedback and usage data collected through forms to make informed updates to your AI prompts.

Prompt your way to success

And that brings this article to a close. By now you should have a better understanding of how to write AI prompts and improve them to help you with your day to day tasks.

Want to apply AI to your spreadsheet work? Then make sure to check out 15 awesome Chat GPT prompts for spreadsheet.

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